In the past, sharing documents with colleagues was printing out documents or physically sharing her explanation them. This was inefficient, and resulted in many errors and miscommunications. File-sharing software is an advanced alternative that lets employees to upload, download, and transfer different types of files via the internet or networks. The best document sharing software comes with features like central data storage, and real-time collaboration. This allows the project managers to share information and manage their projects in real time.
Idealistically speaking, the best tools for sharing files allow IT to control the content to stop inappropriate data from being shared or sensitive information from being leaking. They also ensure that users are using the most current version of every file. The most current cloud-based software programs allow different levels of permissions that help maintain security and prevent information leaks.
Version tracking is an essential feature of any document sharing program and many vendors have incorporated this into their systems to help teams avoid replicating or working with outdated versions. You can look for this in platforms that work with the most popular office programs and CAD files, or even videos and images.
Collaboration that is seamless and effortless is an additional benefit of the most sophisticated document-sharing applications. The most user-friendly platforms are those that offer a positive and simple experience from the initial process of onboarding to day-to-day use. You should look for an easy-to-use interface and the ability to search for specific phrases or words in titles and body text as well as filter by upload and last-modified dates or file type, among other. Platforms should be able sync files on your computer to the cloud, ensuring the best efficiency and convenience.
